Privacy Policy

1. Introduction

Vastika Inc ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our job portal services, including when you apply for job positions through our platform.

This policy applies to information we collect through our website located at vastika-jobs.vercel.app and any related services, sales, marketing, or events (collectively, the "Services").

2. Information We Collect

2.1 Personal Information You Provide

When you use our Services, particularly when applying for jobs, we collect the following personal information that you voluntarily provide:

• Contact Information: Name, email address, phone number
• Professional Information: Resume/CV, work history, education, skills, professional certifications
• Application Information: Cover letters, responses to application questions, salary expectations
• Account Information: Username, password (encrypted), profile information
• Communication Data: Messages sent through our platform, inquiry forms

2.2 Information Automatically Collected

When you access our Services, we automatically collect certain information, including:

• Device Information: IP address, browser type and version, operating system, device identifiers
• Usage Data: Pages visited, time spent on pages, links clicked, search queries
• Location Data: General geographic location based on IP address
• Cookies and Tracking: Information collected through cookies and similar technologies (see our Cookie Policy)

3. How We Use Your Information

We use the information we collect for the following purposes:

• Recruitment and Hiring: To process your job applications, evaluate your qualifications, and communicate with you about job opportunities
• Account Management: To create and manage your user account, provide customer support
• Service Improvement: To understand how users interact with our Services and improve functionality
• Communication: To send you updates about your applications, job matches, and service announcements
• Legal Compliance: To comply with legal obligations, resolve disputes, and enforce our agreements
• Security: To detect, prevent, and address technical issues, fraud, and security threats
• Analytics: To analyze trends, track user behavior, and gather demographic information

4. How We Share Your Information

We may share your information in the following circumstances:

4.1 With Your Consent

We will share your information when you explicitly consent to such sharing, such as when you apply for a specific job posting.

4.2 With Employers and Hiring Managers

When you apply for a job, we share your application materials (resume, cover letter, contact information) with the hiring company or recruitment team responsible for that position.

4.3 Service Providers

We may share your information with third-party service providers who perform services on our behalf, including:

• Cloud hosting providers (Google Firebase)
• Email service providers
• Analytics providers (Google Analytics)
• Background check providers (with your consent)

4.4 Legal Requirements

We may disclose your information if required by law, court order, or governmental regulation, or if we believe disclosure is necessary to protect our rights, your safety, or the safety of others.

4.5 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

• Job Applications: We retain applications for 12 months from submission date, unless you are hired or request earlier deletion
• User Accounts: We retain account information while your account is active and for 90 days after account closure
• Communication Records: We retain communications for 6 months for customer service purposes
• Legal Requirements: Some data may be retained longer to comply with legal obligations

6. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

6.1 California Residents (CCPA/CPRA Rights)

If you are a California resident, you have the following rights:

• Right to Know: Request disclosure of personal information we collected about you in the past 12 months
• Right to Delete: Request deletion of your personal information
• Right to Opt-Out: Opt-out of the sale or sharing of your personal information (we do not sell personal information)
• Right to Correct: Request correction of inaccurate personal information
• Right to Non-Discrimination: Not be discriminated against for exercising your privacy rights

6.2 All Users

Regardless of location, you may:

• Access: Request a copy of the personal information we hold about you
• Update: Update or correct your personal information through your account settings
• Delete: Request deletion of your account and personal information
• Withdraw Consent: Withdraw consent for data processing where consent is the legal basis
• Data Portability: Request your data in a portable format

6.3 How to Exercise Your Rights

To exercise any of these rights, please contact us at info@vastika.com or use the contact information provided at the end of this policy. We will respond to your request within 45 days.

7. Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest (SSL/TLS)
• Secure cloud hosting with Google Firebase
• Access controls and authentication mechanisms
• Regular security assessments and updates
• Employee training on data protection

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Services and store certain information. For detailed information about the cookies we use and your choices regarding cookies, please see our Cookie Policy.

9. Third-Party Websites

Our Services may contain links to third-party websites that are not operated by us. We are not responsible for the privacy practices of these third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

10. Children's Privacy

Our Services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children under 18. If you become aware that a child has provided us with personal information, please contact us, and we will take steps to delete such information.

11. International Data Transfers

Your information may be transferred to, and maintained on, computers located outside of your state, province, country, or other governmental jurisdiction where data protection laws may differ. By using our Services, you consent to the transfer of your information to the United States and other countries where we operate.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We will also notify you via email or prominent notice on our Services for material changes. You are advised to review this Privacy Policy periodically for any changes.

13. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us:

14. State-Specific Privacy Rights

14.1 Texas Residents

Under the Texas Data Privacy and Security Act (TDPSA), Texas residents have rights similar to those outlined in Section 6 above. Please note that employment-related data is exempt from certain TDPSA provisions.

14.2 Virginia, Colorado, Connecticut, Utah Residents

Residents of these states have similar rights to California residents under their respective state privacy laws. Please contact us to exercise these rights.